Import or Export Media Library

Importing Media Library Entries

Smart Pix supports inputting of media library entries from text files.

Importing is generally used for three functions:

• Importing data into Smart Pix from other applications
• Restoring backed-up media library information
• Batch addition of keywords and descriptions to files.

Files should be in the format:

File name and path#Description:Description of file#Keyword 1#Keyword 2

(in this example a hash symbol (#) is used as a separator but you can use any character as long as you specify it as the delimit character, see below)

• File name and path: Location of file to be input
• Description(optional): A text description of the file, must be preceded by the word; 'Description:'
• Keywords(optional): Keywords to be added to the file, separated by commas
  

For example:

• C:\my pics\cars\porsche.gif, Description: A red porsche, red, porsche, nice car
• D:\anotherpic.jpg
• C:\my pics\Japan\Osaka Skyline.jpg#Japanese pics#scenes#cities
• C:\my pics\more\PamelaA.png, Description: Beautiful Baywatch Babe

Note: Each record must appear on a single line within the text file!

Browse to the CSV that you wish to import and click OK. You do not need to do any preparation as Smart Pix will create Source Folders, File references, Keywords and descriptions as required.

Importing Keyword Groups

When importing a media library file Smart Pix looks for a file of the same name as your import file but with the extension '.kgr' (in the same folder). If it finds this file it uses it to create keyword categories and assign keywords to them.

Batch Assigning of Keywords and Descriptions:

If Smart Pix locates a file being imported that is already in its media library it will assign any listed keywords or description to that file. In this way you can use this function to Batch assign keywords and descriptions to your files. Simply export your media library to a text file and open it in a spreadsheet, such as Excel, add any keywords or description to the items and import it back into your media library. All the new keywords and descriptions will be added.

Note, however, that this process only adds keywords or descriptions, NO keywords or descriptions are removed! If you want the keywords and descriptions of files to match exactly those of the import file then you need to import them into an empty media library or remove all existing keywords and descriptions on your files before importing (back up your media library first!).

Exporting your Media Library

Smart Pix allows you to export all entries within your media library for using in other applications or for archival purposes.

Smart Pix exports an entry for each file in your media library and includes all assigned keywords and descriptions.

The file can be imported back into Smart Pix at any time.

Please note that the exported file does not include:

• Thumbnails
• Files: If you are using Media Library file storage the export procedure will NOT export the files stored within your media library
• Custom Fields

The above information will be lost if you export a media library and then later import it into an empty media library

Note: If you wish to create file lists for specific sets of files or with more information such as image size and color depth, you should use the Create Lists feature instead.

Options:

• Also export categories to category file
  If you are using keyword categories you should set the option to create a category file. This will create a file of the same name as your export file, but with the extension '.kgr'. You should keep this file with your export file.
• Character used to delimit fields
  This is the character that will be used to separate fields within each record. You should set this to a symbol that is not used in any of your fields, e.g. it is not recommended you set this to a comma, as you may use commas in your file description and when importing the file into another program it will know whether the comma is a real comma or indicates a new record. The default is a hash (#) symbol which is a safe option as you are unlikely to have this symbol in your media library.

Controls:

• Menu: Library > Import and Export>Export Media Library Entries